GST invoicing for travel agenciesInvoices that add up, to the paisa.
Raise a tax invoice from the booking or from scratch, send it in your own colours, and record every payment against it. Wolkcle works out the tax, the balance and the status, so your invoices always agree with the bank.
The trip is sold. The paperwork shouldn’t be the hard part.
Most agencies invoice from a Word template and a calculator, then spend month-end matching bank credits to customers. The errors only surface when the accountant, or the customer, finds them.
Templates and a calculator
- GST worked out by hand, invoice after invoice
- An invoice that’s a few paise off the money received
- A sent invoice edited to absorb a refund
- “Has Kapoor paid?” answered by scrolling WhatsApp
- Invoice numbers skipped, or used twice
Wolkcle
- Tax split, rounded and totalled for you, with the amount in words
- Instalment invoices that equal the payment, to the paisa
- Credit notes that correct without rewriting what was sent
- Every payment logged with its reference and a numbered receipt
- One unbroken series, with no number ever reused
From raised to receipted, in one place.
Every invoice moves through the same four jobs, whether it came from a booking or was written from scratch. The status is never something you set; it’s what the money says.
Ask your invoices a straight question.
Type a name, a booking or a UTR, or narrow it down with 26 filters. The questions a collections desk asks every morning are one click away.
status:overdueEvery overdue invoicedue:weekFalling due this weekbalance:>50000Balances of ₹50,000 and upoverdue:30+More than 30 days latemissing:sentRaised but never sentmissing:gstinBilled without a GSTINref:UTR2308114The invoice that payment settledreceipt:RCP2026-0031The invoice behind a receiptmethod:chequeEverything paid by chequecustomer:"orbit tours"One client’s invoicesissued:monthRaised this monthtax:igstEvery inter-state invoiceGST your accountant won’t have to redo.
Every invoice is laid out the way a GST return reads it. You choose how the supply is taxed; the arithmetic is never yours to get wrong.
- Pick intra-state or inter-state, and the tax splits into CGST and SGST or becomes IGST, each rounded on its own.
- Your GSTIN and your customer’s, the place of supply and an HSN or SAC code on every line.
- Lines you mark non-taxable stay outside the tax base, so the tax line shows the true rate.
- The total in words, in the invoice’s own currency, the way an auditor expects to read it.
Outside India, invoices name your tax and rate, such as GST @ 9% or VAT @ 5%, with your TRN or VAT ID. UK and EU agencies get margin-scheme wording, and EU, UK and Singapore agencies can download Peppol or InvoiceNow e-invoices.
A PDF that looks like it came from you.
Your logo, your colours, your typeface and your terms, on every invoice, without anyone opening a design tool.
Twelve themes, shown on the real page
Each theme is previewed on a miniature of the invoice itself: the heading, the rules, the table header and the note blocks.
Any Google font, truly embedded
Search the whole catalogue. The face travels inside the PDF, so your customer sees the font you chose, not a fallback.
Print only what belongs
Switch the tax breakdown, payment history, bank details, terms and customer notes on or off for each invoice.
Write your terms once
Save terms, cancellation and refund policies, notes and bank details as templates. Your defaults fill every new invoice.
Books your accountant can sign off.
The rules a careful finance team keeps by hand, kept on every invoice, whoever raised it and however busy the season gets.
Status follows the money
Partially paid, paid and overdue are worked out from the payments recorded. Nobody can mark an invoice paid that isn’t.
Numbers are never reused
Invoices and credit notes each run their own series, and a deleted invoice keeps its number for good.
Issued means issued
Once money is recorded against an invoice it can’t be deleted. Correct it with a credit note, or cancel it with a reason.
To the paisa
An invoice raised for an instalment totals exactly what was collected, so paying it in full really settles it.
Cancelled isn’t paid
A cancelled invoice keeps its number and its reason, stops counting as owed and drops out of overdue reminders.
Credit never exceeds the bill
Credit notes against an invoice can’t add up to more than it, and a credit note is never chased as money owed.
What agencies ask first
No. Record a payment against one of the booking’s instalments and Wolkcle raises the invoice for it, carrying the booking’s tax apportioned to that instalment and totalling exactly what was paid, to the paisa. For anything outside a booking, create a standalone invoice; your company details are filled in from your business profile.
Your GSTIN and your customer’s, the place of supply, an HSN or SAC code on each line, CGST and SGST for an intra-state supply or IGST for an inter-state one, each rounded on its own, and the total in words. Lines you mark non-taxable stay outside the tax base.
Raise a credit note against it, for part or all of it, with a reason. The invoice stays exactly as your customer received it; the credit note reverses the amount you name, including the GST at that invoice’s rates, and reduces what the customer owes. To withdraw an invoice instead, cancel it with a note: it keeps its number, stops counting as owed and frees the instalment for a corrected one.
Yes. Record each payment with its date, method and reference, such as a UTR or a cheque number. The invoice moves to partially paid and then to paid by itself, and every payment can be given its own numbered receipt.
By e-mail with the PDF attached and, if you like, your bank details, by WhatsApp with the message written for you, or as a PDF to download. Every share is kept in the invoice’s history.
Yes. Invoices name your country’s tax and rate, such as GST @ 9% or VAT @ 5%, carry your TRN, GST registration or VAT ID, and write amounts the way your currency does. Agencies in Germany, Austria, France, Spain, Italy and the Netherlands can issue them in their own language, UK and EU agencies get the margin-scheme wording, and agencies in the EU, the UK and Singapore can download any invoice as a Peppol or InvoiceNow e-invoice.
The money comes in. The invoice is already there.
Record the next payment against a booking and Wolkcle raises the invoice with it: taxed, numbered, in your colours and ready to send.
- GST split for you
- Your brand on every PDF
- A receipt per payment
Invoices are raised from your bookingsSee pricing
- Payment recordedBank transfer · UTR 5520 1184 0937
- Invoice raised₹1,20,000 + GST ₹6,000
- Receipt issuedRCP2026-0034