Every booking, managed with precision and clarity.
From the moment a quotation is accepted to the final settlement, Wolkcle gives you complete command over every traveller, supplier, payment, and document — in one unified workspace.
Trip readiness score
Of ₹4.8L total
A clear path from confirmation
to completion.
Every booking follows a structured lifecycle with one-click transitions. Seamlessly convert accepted quotations into bookings with automatic data snapshots — no re-entry, no missed details.
26 integrated modules.
One seamless experience.
Every dimension of a travel booking — people, places, payments, and paperwork — handled by purpose-built modules that work together.
Passenger Management
Build complete traveller profiles with passport details, visa status tracking through every stage, dietary requirements, and medical conditions. Designate lead travellers and maintain document references per passenger.
Itinerary Builder
Construct day-by-day trip programs with rich descriptions, destination mapping, and per-day media uploads. Every day of the trip is structured with program details that translate directly into client-ready vouchers.
Accommodation Management
Link hotels from your catalog or add custom properties. Configure room types, meal plans (EP, CP, MAP, AP), occupancy, PAX distribution, extra beds with per-bed charges, and track cost vs. selling price per room.
Transportation Management
Define multi-leg transport routes with pickup/drop locations, distance tracking, validity windows, and vehicle assignments. Integrate supplier details with provider contacts and track cost vs. selling price per leg.
Additional Services
Organize sightseeing, meals, guide services, entry permits, and miscellaneous items into five distinct categories. Track per-item quantities, unit costs, supplier links, and total pricing.
Pricing & Financial Engine
Complete package pricing from quotation snapshot with service-level cost tracking. High-precision Decimal128 calculations, multi-currency support, GST/TCS tax breakdowns, discount tracking, and amendment charge accumulation.
Payment Management That Leaves Nothing to Chance
Define flexible payment schedules with custom milestones — deposit, partial balance, final payment. Track every rupee across methods, set smart due dates, and maintain a real-time financial summary that tells you exactly where every booking stands.
- ✓Percentage-based installments with custom milestones
- ✓Smart due dates: immediate, 7/15/30/45/60 days before trip, or custom
- ✓Record payments via UPI, card, bank transfer, cash with reference numbers
- ✓Real-time status indicators: fully paid, partially paid, unpaid, overdue
Supplier Coordination, Simplified
Maintain a centralized supplier list per booking. Track every supplier through a structured workflow — from initial request to final confirmation. Assign confirmation numbers, set deadlines, send batch confirmations, and maintain a complete audit trail.
- ✓Status tracking: draft, requested, on hold, confirmed, cancelled, rejected
- ✓Confirmation number and deadline assignment per supplier
- ✓Batch confirmation sending with delivery tracking
- ✓Supplier-level notes, special requests, and payment due dates
Generate, send, and track
every document automatically.
From hotel vouchers to combined trip documents, every piece of paperwork is generated from your booking data, versioned, and deliverable via email or WhatsApp with one click.
Accommodation Vouchers
Per-hotel vouchers with check-in details, room configuration, meal plans, and guest information. Generated from booking data with version tracking and secure download links.
Transportation Vouchers
Grouped by supplier or individual legs. Include vehicle details, pickup/drop points, driver information, and route specifics. Automatically formatted for supplier and customer readability.
Itinerary Vouchers
Comprehensive day-by-day PDF itineraries with program details, destination images, and accommodation references. The complete trip guide your customers share with fellow travellers.
Combined Vouchers
A single consolidated PDF containing all services — accommodations, transport, activities, and itinerary. One document, complete trip coverage. Ideal for customer handoff.
Document Management
Multi-file uploads for passports, visas, insurance, tickets, and custom documents. Status tracking (received, verified, collected), full-screen preview, and completion percentage analytics.
Customer Confirmations
Template-based HTML emails with selectable inclusions — itinerary, payment terms, cancellation policy. Preview before sending, add CC recipients, and auto-confirm bookings on delivery.
Trip Readiness Score — Know Exactly Where You Stand
A composite score from 0 to 100% that evaluates every critical dimension of trip preparedness. Pre-defined milestones, custom checklists, and automatic component scoring give you instant visibility into what’s done and what needs attention.
- ✓Six pre-defined milestones: documents, payments, suppliers, visas, sign-off, readiness
- ✓Custom checklists with categories, due dates, priorities, and completion status
- ✓Automatic scoring: supplier confirmations, payments, documents, vouchers, checklists
- ✓Days-until-trip countdown with status indicators: Not Ready, In Progress, Almost Ready, Ready
Financial Intelligence for Every Booking
Real-time profit and loss analysis with revenue and cost breakdowns by service category. Track cashflow health, monitor receivables versus payables, and understand the true margin on every trip — including tax impact and amendment charges.
- ✓Revenue and cost breakdown by accommodation, transport, services, and amendments
- ✓Expected vs. actual profit comparison with margin percentage
- ✓Cashflow health scoring: healthy, balanced, risky, critical
- ✓Chronological cashflow timeline with upcoming payment tracking
Handle changes and communication
without losing context.
Travel plans change. Wolkcle tracks every amendment with full cost impact analysis and maintains a complete communication log across every channel your team uses.
Amendment Tracking
Track modifications across accommodation, transportation, and services with full cost impact analysis. Every amendment follows a structured workflow — draft, pending approval, approved, completed — with approval reasons, tax recalculation, internal and customer-facing notes, and attachment support.
Communication Log
A unified record of every message exchanged with customers and suppliers. Track emails, WhatsApp messages, SMS, and internal notes in one timeline. Filter by type, date, sender, or status. Mark communications as resolved or unresolved. Full attachment support and timestamp audit trail.
Settlement & Closure
Structured pre-flight checks before closing: customer payment verification, supplier settlement, trip completion status, and outstanding issues listing. Final balance calculation with surplus/refund handling, optional manager approval, and the ability to reopen closed bookings with full audit trail.
Cancellation Management
Cancel bookings with reason capture, refund amount calculation, and complete details tracking. Reinstate cancelled bookings back to active status when plans change. Every cancellation and reinstatement is recorded with timestamps, reasons, and operator information.
Granular permissions for
every role in your team.
Five distinct permission levels ensure the right people have access to the right capabilities. Combined with multi-tenant architecture, your data stays isolated, secure, and under your control.
Context-aware booking cards
that surface what matters.
Every booking card adapts to its current state. Upcoming trips show readiness and payment status. Ongoing trips show progress. Completed trips show financial summaries. Action badges tell your team exactly what needs attention next.
Upcoming Trips
Trip readiness score, payment collection status, days-until-trip countdown, and action badges for pending tasks: generate vouchers, follow up on payments, collect documents.
Ongoing Trips
Live trip progress with current-day tracking, supplier confirmation status, and real-time visibility into where your travellers are in their itinerary. Quick access to vouchers and emergency contacts.
Completed & Settled
Financial summary with profit/loss, complete settlement status, and closure details. For cancelled bookings: cancellation reason, refund status, and reinstatement option.
Find Any Booking in Seconds
Full-text search across booking numbers, customer names, destinations, and references. Advanced filters for date ranges, price ranges, payment status, priority levels, and lead travellers. Sort, paginate, and switch between status-based views instantly.
- ✓Full-text search: booking number, customer, destination, reference
- ✓Advanced filters: date range, price range, status, payment status, priority
- ✓Status-based views: all, upcoming, ongoing, completed, cancelled
- ✓Query endpoints for bookings with payments due or pending confirmations
Ready to take control of every booking?
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