Travel booking managementEvery trip, ready before they fly.
From the moment a quotation is accepted, Wolkcle tracks every supplier, document, payment and voucher on the trip, prepares the next thing to do, and gives your traveller their own trip page.
The deposit is in. Now the real work starts.
Between the deposit and departure there are hotels and drivers to hold, documents to collect, instalments to chase and vouchers to issue. Usually the first sign something slipped is a call from a traveller standing in a hotel lobby.
Spreadsheets, WhatsApp and memory
- Supplier confirmations buried in chats and inboxes
- Payment due dates in a sheet nobody opened this week
- Vouchers retyped for every hotel, and out of date after every change
- Travellers calling to ask what’s confirmed and what they owe
- The trip’s real profit known weeks after they’re home, if ever
Wolkcle
- Every hotel and vehicle tracked until the supplier confirms it
- Instalments with due dates, and the reminder drafted when one falls due
- Guest and supplier vouchers made from the booking itself
- A trip page your traveller opens on their phone
- One P&L, frozen the day the file is closed
From confirmed to checked in, in one place.
Accept a quotation and it becomes the booking, with nothing retyped. Then the trip moves through the four jobs every operations desk already does.
Every booking tells you what it needs next.
Wolkcle reads the trip, the suppliers, the payments and the documents, and puts the next job at the top, already prepared. Your team stops hunting through files for what’s due.
Prepared, never sent
Chases, reminders and confirmations arrive drafted, addressed from the booking. You send them from your own e-mail or WhatsApp, and one click files them in the trip log.
What’s blocking comes first
Steps are ranked by what stops the trip, then by urgency. When the booking shows a step done, it leaves the desk by itself.
One sitting for every file
The booking desk groups the same task across all your live trips, so seven reconfirmations due tomorrow is one job, not seven.
On Business, switch on learning and chases are timed to how fast each supplier really replies.
Readiness you never have to tick.
Every trip card answers the three questions an operations desk asks: is it held, can they travel, and do they have their vouchers? The answers come from the work itself, and they get stricter as departure gets closer.
- A rejected supplier, a refused visa or an expired passport shows as blocked, not as work in progress.
- Anything unfinished in the last seven days before departure is flagged as a blocker.
- Passports are checked for six months’ validity past the return date, not the departure.
- Nothing to tick by hand. Each box is written by the work that owns it.
Give travellers their trip, not your phone number.
Every booking can have its own private page. Your traveller opens it on their phone and sees the plan, the hotels, the transfers and exactly what they’ve paid, so “is it confirmed?” stops being a phone call.
In your colours, under your name
Your logo, colours and photos, so the page looks like your agency. On Business you can also serve it from your own domain.
Always the trip as it stands
What’s confirmed, the driver once dispatch is set, and what’s paid and due, straight from the booking. No PDF going out of date in their inbox.
Your margins stay with you
Costs, markups, supplier details and internal notes are never sent to the page, and travellers see names, never passport numbers.
A private, read-only link you can revoke, kept for 90 days after the trip. Trip pages are on Business and above.
When the plan changes, the trip changes with it.
A date moves, a night is added, a traveller drops out. Approve the amendment and the booking actually changes, instead of a note saying it should.
- Choose what the change touches: dates, itinerary, suppliers, vouchers or travellers.
- A fee becomes an instalment and a refund becomes a credit row, so the schedule still adds up.
- Affected vouchers are flagged for reissue, never reprinted behind your back.
- Raising an amendment tells the customer nothing. Informing them is a step you take.
Close every file with a margin you can defend.
When the trip is over, eight checks show what still stands between you and a finished file, with the amount or the supplier behind each one. Close it, and the P&L is frozen the way it was signed off.
One P&L, everywhere
The margin on the trip card, the closing checks and the after-trip review come from one calculation, so they never disagree.
Profit without the tax
Tax you collect for the government is neither revenue nor cost, so it never inflates or eats into your margin.
No made-up margins
When a package has no cost lines, the margin reads as unavailable, not as a flattering 100%.
The standards your best operator already keeps.
Every booking is held to the same rules, whoever sold it, whoever runs it, and however busy the season gets.
Nothing leaves without your click
Every message to a supplier or a traveller is sent by you. Wolkcle prepares it, then files it in the trip log.
Failed isn’t pending
A rejection or an expired passport is shown as blocked, because it needs a decision, not another nudge.
Vouchers voided, never deleted
One number per service for life. A reissue bumps the revision, and the old copy stays on file with its reason.
Out-of-date paper is caught
Move a date or swap a room, and Wolkcle tells you which vouchers no longer match the booking.
An uncleared cheque isn’t cash
Money counts as collected once it has cleared, so the balance you chase is the balance that’s really owed.
The right hands on each job
Fifteen roles keep selling, operating and accounting apart, and every confirmation, cancellation and closure is signed by name.
What agencies ask first
No. When a customer accepts, the quotation becomes the booking: the itinerary, hotels, transport, flights, extras, pricing, inclusions and terms all carry over. The hotel nights and vehicle movements become supplier work orders at the same time.
Never. The Next steps desk prepares the chase, the reminder or the confirmation, with the recipient taken from the booking. You read it, change it if you like, and send it from your own e-mail or WhatsApp. Then one click files it in the trip log.
From the work itself, not from a checklist. Supplier confirmations, the travellers’ documents and voucher delivery each feed one of the three boxes on the trip card. A rejection or an expired passport shows as blocked, and anything unfinished in the last seven days before departure is flagged as a blocker.
Their day-by-day plan, hotels, flights and transfers with what is confirmed, the driver’s details once they are known, the travellers’ names, the policy, and what they have paid and still owe, in your agency’s colours. Your costs, margins, supplier details and internal notes are never sent to the page. Trip pages are on the Business plan and above; e-mail, WhatsApp and PDF work on every plan.
Raise an amendment and choose what it touches. Approving it can move the trip, hotel and itinerary dates, add the new service lines, update suppliers and flag the vouchers that need reissuing. A charge becomes a new instalment on the payment schedule, and nothing is sent to the customer until you choose to tell them.
Yes. Fifteen roles across sales, operations, finance and leadership decide who can confirm, cancel, collect, issue vouchers or see the margin. Every confirmation, cancellation, override and closure is recorded against the person who made it.
Run your next trip from one desk.
Bring in your next confirmed booking. Hold the suppliers, collect on schedule, send the vouchers, and close the file knowing what it earned.
- Nothing sent without you
- Readiness that ticks itself
- 8 checks to close
Every booking starts from a quotation your customer acceptedSee pricing
- Held4 of 4 suppliers confirmed
- Paid₹1,86,400 collected on schedule
- Vouchered4 vouchers delivered
- ClosedMargin ₹37,324 · 21.0%