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Wolkcle vs spreadsheets and WhatsApp
Most agencies start on Excel and WhatsApp, and it works until it doesn’t: a missed enquiry, a quote with the wrong rate, a payment nobody chased. Here is the same day’s work, side by side.
| The job | With spreadsheets and WhatsApp | With Wolkcle |
|---|---|---|
| Catching every enquiry | Messages arrive on WhatsApp, email, phone and ads; someone copies them into a sheet when they remember. | Enquiries from forms, Google and Meta lead ads, WhatsApp and partners land in one desk, each with an owner and a reply clock. See how |
| Building a quotation | Copy last month's file, retype hotel rates, check every formula, then format a PDF by hand. | Budget, standard and premium packages side by side, priced from your own rates, with live profit on every line and a branded PDF. See how |
| Knowing your margin | Worked out at the end, if at all, in a separate sheet that drifts from the quote the customer saw. | Cost, selling price and margin are shown on every quotation and booking as you build it. See how |
| Getting the customer's yes | Send the PDF on WhatsApp and wait for a reply buried in the chat. | Send a link; the customer opens the trip page and accepts online, and the quotation becomes a booking. See how |
| Running the trip | Supplier confirmations, payment dates and vouchers tracked across sheets, calls and memory. | Supplier confirmations, payment schedules and vouchers in one booking, with a Next steps desk that prepares what is due. See how |
| Invoicing with GST | Type each invoice, calculate CGST, SGST and TCS by hand, and track part-payments separately. | Raise a GST invoice from the booking with the taxes worked out, record payments with receipts, and correct with credit notes. See how |
| Seeing how the business is doing | Build a report at month end from whichever sheets are up to date. | Revenue, cash, quotations and enquiries on one page for any period, broken down by destination, consultant or source. See how |
| Working as a team | One shared file everyone can edit and nobody can audit. | 15 roles with their own permissions, so each person sees and changes only what their job needs. See how |
Switching
You don’t have to throw anything away
- Keep the spreadsheet you have: past enquiries import from a CSV, and hotels import from Excel.
- Keep WhatsApp: quotation links are made to be sent on it, and WhatsApp Business can feed the enquiry desk.
- Start free for 14 days with your own trips, no card needed.
Try it on next week’s enquiries
Fourteen days with every feature. No card needed.